EXIM Bank Jobs 2026 – Manager & Assistant Manager Administration

EXIM Bank of Pakistan Jobs 2026 for Manager and Assistant Manager Administration in Islamabad. Bachelor’s degree and 3–5 years of experience required. Apply by August 24, 2026.

Key Responsibilities

Facility Management & General Services

• Oversee day-to-day administrative operations of Head Office and Regional Offices.

• Maintain workplace efficiency, hygiene, and operational standards.

• Supervise building maintenance, janitorial services, renovations, repairs, furniture, fixtures, and utilities.

• Manage electricity, water, backup generators, HVAC, and other workplace facilities.

• Oversee tenancy agreements, lease contracts, renewals, and residential/guest accommodation facilities.

Fleet & Travel Management

• Manage the bank’s vehicle fleet and maintenance schedules.

• Handle fuel card distribution and reconciliation.

• Monitor vehicle tracking and insurance renewals.

• Manage driver administration.

• Coordinate official business travel, Board meetings, corporate events, and guest hospitality.

• Handle flight bookings, hotel reservations, and transportation arrangements.

Inventory & Fixed Asset Management

• Maintain the bank’s Fixed Asset Register (FAR) in coordination with Finance.

• Ensure proper asset tagging and tracking.

• Conduct periodic physical verification.

• Ensure timely asset insurance coverage.

• Supervise central store inventory, receiving, inspection, stock monitoring, and disbursement.

• Manage stationery, pantry supplies, and regular consumables.

Vendor Management & Procurement

• Identify, evaluate, onboard, and manage third-party vendors.

• Manage janitorial contractors, security agencies, and maintenance service providers.

• Ensure administrative procurement follows bank policies and competitive bidding guidelines.

• Monitor SLAs and KPIs of third-party service providers.

Budgeting & Financial Controls

• Prepare, execute, and monitor the annual administration budget.

• Identify cost-saving and cost-optimization opportunities.

• Verify and process administrative payments and utility bills.

• Reconcile vendor invoices, fuel card statements, and departmental expenses.

Policy & Systems

• Develop and review administrative policies, SOPs, and operational manuals.

• Use ERP software for procurement, asset management, inventory control, and requisition tracking.

• Coordinate administrative audit requirements.

• Support resolution of internal, external, and regulatory audit observations.

• Perform other tasks and special projects assigned by management.