FOSPAH Jobs 2026: Apply Online for Assistant Registrar & Assistant Posts

Federal Ombudsperson Secretariat (FOSPAH) invites applications for Assistant Registrar (Multan) & Assistant (Quetta) on contract basis. Apply online within 15 days.

Assistant Registrar -- Multan

Age Limit: 22–30 Years

Qualification

• Second Class or above LL.B Degree from a recognized university.

• Higher qualifications preferred.

Experience

• Prior legal experience.

• Familiarity with court proceedings.

• Excellent legal drafting skills and English proficiency.

Core Competencies & Key Responsibilities

• Assist in scrutiny of harassment and property cases, including Overseas Pakistanis complaints.

• Prepare case briefs, record proceedings, and draft findings/orders.

• Manage Complaint Management System (CMS), case files, scanning, and notices.

• Conduct outreach and training activities.

• Handle administrative and financial functions of the Multan office.

Detailed Responsibilities

• Case Management & Scrutiny:

  • Assist the Regional Head Lahore and Registrar Head Office, Islamabad in scrutinizing complete documentation and assessing the maintainability of Women's Harassment and property cases (including complaints from Overseas Pakistanis).

  • Prepare case briefs and maintain structured case files with proper documentation and indexation according to FOSPAH rules and practices.

  • Record case proceedings and prepare draft findings and orders.

  • Assess the vulnerability/needs of complainants and liaise with relevant forums or persons to arrange legal and financial aid.

• Digital CMS & Court Registry Functions:

  • Scan and upload all case documents onto the electronic Complaint Management System (CMS).

  • Issue notices to involved parties in hard copy as well as digitally through emails and WhatsApp numbers.

  • Provide requested written copies of documents to concerned parties.

  • Prepare daily hearing case lists and coordinate with the Assistant Director (IT) for electronic circulation.

  • Assist the Regional Head and Registrar in managing all Court Registry functions effectively.

• Research, Legal Support & Appeals:

  • Conduct regular research and provide legal input for FOSPAH cases, communication products, and training materials.

  • Support the Registrar and Law Officer in drafting replies and handling proceedings regarding representations/writs submitted to appellate authorities.

• Outreach & Administration:

  • Conduct in-person and online outreach activities and lead awareness/training programs.

  • Guide complainants on litigation processes, court procedures, and legal rights.

  • Handle additional administrative and financial operational duties for the Multan Sub-Regional Office.

  • Perform any additional tasks assigned by the Regional Head, Registrar, or the Honorable Ombudsperson.

Assistant --Quetta

Age Limit: 22–30 Years

Qualification

• Graduate / Second Class Bachelor's Degree / 2-Year BA / Associate Degree.

• Advanced degree preferred.

• Computer literacy with strong MS Office skills.

Experience

• Minimum 3 years of experience in secretariat jobs.

• Experience in filing, record keeping, billing/accounting, preferably in the public sector or secretariat setup.

• Good typing speed.

Core Competencies & Key Responsibilities

• Receive, dispatch, process, and track official correspondence ("dak") and files.

• Maintain file movements, leave records, and indexing.

• Handle official stationery procurement.

• Ensure safe custody of confidential/important files.

• Handle routine clerical tasks.

Detailed Responsibilities

• Mail & File Processing:

  • Receive, log, and dispatch official mail (dak), files, reports, and communications pertaining to the section/wing.

  • Perform initial processing of incoming cases/files and present them to the Officer In-charge for consideration.

  • Prioritize fresh receipts and urgent official communications.

• Record Management & Archiving:

  • Open new files, maintain file movement registers, and track file locations.

  • Manage official records including recording, indexing, and weeding out obsolete files/documents.

  • Record and track all important orders, decisions, and instructions.

  • Apply and manage priority or security labels on confidential files, bringing them to the notice of the Officer In-charge promptly.

  • Ensure safe custody of critical and confidential official documents.

• Secretarial & General Office Administration:

  • Prepare and maintain official leave records for employees.

  • Issue follow-up reminders to other offices/departments/agencies regarding delayed replies.

  • Handle routine clerical tasks, including typing, maintaining diary/dispatch registers, and preparing statements.

  • Requisition and procure necessary office supplies and stationery for the wing.

  • Perform any other administrative duties assigned by the Officer In-charge, Regional Head, Registrar, or Honorable Ombudsperson.

Organization Overview

• Organization: Federal Ombudsperson Secretariat for Protection Against Harassment of Women at the Workplace (FOSPAH)

• Stations: Sub Regional Office Multan & Regional Office Quetta

• Employment Type: Contract Basis (1 Year, Extendable on performance)

• Application Mode: Online via FOSPAH Website